Strengthening of General Administration Department – Telangana and Andhra


Government of India has notified the Andhra Pradesh Reorganization Act 2014 (Act 6 of 2014), upon receiving the President of India’s assent. In the reference , the Government of India has notified June 02, 2014, as the Appointed Day, in exercise of the powers conferred by Clause (a) of Section 2 of the Andhra Pradesh Reorganization Act, 2014 (6 of 2014).

2. In the said circumstances, a lot of activities has to be taken up by all departments in Secretariat, Heads of Departments, Corporations, Societies, Institutions, Autonomous Institutions, Training Centres etc. in a time-bound manner. In the reference , instructions have been issued listing out all the activities, responsibilities and timelines to be followed by departments. Further, several sectoral committees have been set up under the chairmanship of Special Chief Secretaries/Principal Secretaries to plan, review and give directions to the concerned departments on specific issues relating to State bifurcation.

3. To ensure that all the above activities take place as per the plan prepared and to ensure that timely action is taken, the General Administration (State Reorganization) Department, has to be strengthened with immediate effect. The primary goal is to ensure a seamless and efficient transition to the two successor States – Telangana and Andhra Pradesh by June 02, 2014 following the paradigm of good governance.

Andhra Pradesh Reorganization Act 2014 – Preparatory Works for Establishment of the States of Telangana and Andhra Pradesh on the Appointed Day, June 2, 2014

4. An Officer of the rank of Special Chief Secretary/Principal Secretary/Secretary to Government would assist the Chief Secretary in the day-to-day reorganization work, heading the General Administration (SR) Department. The Special Chief Secretary/Principal Secretary/Secretary to Government, would be assisted by five Secretary level officers in ex-officio capacity, five Deputy Secretary level officers, five Assistant Secretaries, five Sections consisting of one Section Officer, two Assistant Section Officers and one Data Entry Operator. The Deputy Secretaries / Assistant Secretaries to Govt. and other staff would be posted on redeployment basis. The works relating to State Reorganisation such as division of files, allocation of personnel, distribution of assets and liabilities, collection of data relating to corporations/companies/ training centres, roadmap for restructuring of Secretariat departments/Heads of Departments/Corporations/ Training Centres, etc., preparation of job charts, rendering support to committees, coordination with Government of India, etc. will be distributed between the Secretary level officers by Government Order separately. The principal responsibility of the five Deputy Secretaries to Govt., General Administration (SR) Department, would be to ensure implementation and monitoring of the detailed plan of action for reorganization based on the provisions of the Andhra Pradesh Reorganization Act 2014. Necessary orders would be issued to allocate subjects, tasks of coordination with sectoral / departmental committees and departments, etc. amongst the five Deputy Secretaries to Govt., General Administration (SR) Department and their staff. In addition to above structure, five Additional / Joint / Deputy Secretary level officers already working in General Administration / Finance / other departments shall be designated as ex officio Additional / Joint Secretary / Deputy Secretaries to Govt, General Administration (SR) Department, who will be allotted specific works by the Special Chief Secretary/Principal Secretary/Secretary to Government, General Administration (SR) Department.

5. The Special Chief Secretary/Principal Secretary/Secretary to Government, General Administration (State Reorganization) Department would be overall in charge of the works relating to reorganization of the State. He will head the Reorganisation Cell being set up to assist the State Advisory Committee in connection with allocation of State level officers to the two states as required by the Government of India. He would be responsible for planning, implementing, monitoring and co-ordination of all the activities envisaged under the Andhra Pradesh Reorganization Act 2014 prior to and after the Appointed Day. The Special Chief Secretary/Principal Secretary/Secretary to Government, General Administration (State Reorganization) Department would, with the approval of Chief Secretary to Government, issue necessary instructions on a day to day basis to all the departments so that the related works are executed smoothly. He would convene meetings with all departments on a weekly basis and furnish progress reports to the Chief Secretary to Government. Weekly reports shall be submitted by the chairpersons of Committees and Secretaries of Departments to the General Administration (SR) Department. These reports shall be analysed by Special Chief Secretary/Principal Secretary/Secretary to Government, General Administration (State Reorganization) Department and put up to Chief Secretary. All departments are directed to ensure that State reorganisation-related works shall be attended on priority basis.

6. The General Administration (SR) Department will be the clearing house for all the reports, plans, orders, minutes, databases and other aspects related to reorganization work. The Special Chief Secretary/Principal Secretary/Secretary to Government, General Administration (State Reorganization) Department would be the main point of contact with the apex committee/competent authorities at the State level and the Central Government and would coordinate with the Ministry of Home Affairs. All Secretaries to Government shall keep the Special Chief Secretary/Principal Secretary/Secretary to Government, General Administration (SR) Department informed about the deliberations they are having with the respective line Ministries in the Central Government.

7. The Secretary (Poll.), General Administration Department, shall take immediate action to issue order posting an IAS Officer to hold responsibility of the post of Special Chief Secretary/Principal Secretary/Secretary to Government,
General Administration (State Reorganization) Department, five Secretary level Officers in ex-officio capacity to assist in State Reorganisation related works, five Deputy Secretaries and five Assistant Secretaries to work in General Administration (SR) Department and five other Additional/Joint/Deputy Secretaries to work in ex-officio capacity. The General Administration (S.U.) Department shall ensure the posting of necessary supporting staff in General Administration (SR) Department viz. Section Officers and Assistant Section Officers immediately. The names of officers to be posted to General Administration (SR) Department shall be cleared by the Chief Secretary to Government. The logistic and other support for effective functioning of the General Administration (SR), Department shall be provided by General Administration Department.

G.O.Ms.No.80 Dated: 15 .03.2014

1. The Gazette Notification of Govt. of India No. 06, Dated 01.03.2014
2. The Andhra Pradesh Reorganization Act 2014, No. 06 of 2014.
3. The Gazette of India No. 560, Dated March 04, 2014.
4. Minutes of Meeting held by Chief Secretary, Dated 25.02.2014.
5. Circular Memo No. 7164/SR/A1/2014, Genl. Admn. (SR) Deptt., Dated 13.02.2014.

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