Intermediate Education Transfer guidelines 2013 for Employees 1

Orders have been issued relaxing the ban on transfer of Government Employees, subject to certain conditions. The Commissioner of Intermediate Education BIE has suggested certain guidelines on General Transfers, 2013. 

 Government have examined the matter and decided to issue the guidelines on General Tranters, 2013, which are appended to this order as Annexure.  The other conditions mentioned in the G.O. above shall be followed in addition to the guidelines issued.

 The Commissioner of Intermediate Education, A.P., Hyderabad shall take necessary action in the matter accordingly.

Annexure to G.O.Rt.No.    ,  Higher Education (IE.I) Department, Dated:02.05.2013.


[1] Transfer by Counseling [a] This is applicable to Employees working in Department of Intermediate Education.   
[b] All transfers shall be made by way of counseling through Transfer Committees constituted from time to time by the competent authority i.e., Commissioner of Intermediate Education, A.P, Hyderabad.  
[c] A Zonal Level Committee with RJDIE as convener along with all DVEO`s of the  concerned  Zone as Members and a Senior Official representative from State Head Quarter will undertake transfer through counseling.  The Committee shall be responsible to monitor and implement these instructions as well as other guidelines issued by the C.I.E from time to time on the issue strictly.  
[d] The counseling for the cadres of Record Assistants, Office Subordinates and Class-IV category shall be conducted by  the D.V.E.O of the concerned District with the committee constituting of two senior most Principals of G.J.C`s in the district.  
[e] The employees who worked in any category and proceeded on long leave shall only be posted to the same place except for the cases when they are liable to be transferred otherwise.   

Eligibility to apply for transfer Except for the employees who are liable for transfer, those who have put in more than two years of service in  a particular station as on 30.06.2013 only will be eligible to apply for transfer.  

Schedule of Transfers Commissioner of Intermediate Education shall draw schedule for effecting transfers.  
[4] Competent authority for issue of posting orders The appointing authorities concerned i.e.,R.J.D`s in respect of Junior Lecturers, Physical Directors, Librarians and Non-Teaching staff and Commissioner in respect of Principals shall issue transfer orders based on the recommendation of the Committees constituted for the purpose and based on the counseling.  


Criteria for transfers


[a] 1) No person shall be transferred before completion of two years of service in a particular station as on 30.06.2013

2) No person shall be retained beyond 05 years of stay as on 25.04.2013. Service in all cadres at a station will be counted while calculating the period of stay.

[b] The employees retiring within the next two years shall not be transferred unless they make a specific request for transferring them.  
[c] Women employee shall be posted to Women’s Institutions to the extent possible.  Male employees who are over and above 45 years of age may be considered for posting to women institutions if no women candidate is available.   
[d] NCC trained Junior Lecturers shall be considered for posting to the colleges where NCC units exist as far as possible.  
[e] In G.J.C`s where only one regular Junior Lecturer is working and if he is discharging the duties of FAC to the post of Principal also and if all other teaching faculty are contract/ redeployed staff such Junior Lecturers may be transferred if they are otherwise eligible. However, they will not be relieved from their present posting till a regular Junior Lecturer or a Principal is posted to that college. Only after that such JL will get himself relieved and join at his new station.   
[f] 1) The employees eligible for transfers shall not be posted in the Government Junior Colleges located in the same Gram Panchayat/ Municipality/ Municipal Corporation during transfers by counseling.  It is to ensure that candidates do not remain long in a particular station. Station means place (City / Town / Village Where He / She is working) of actual working for the purpose of transfers and not office or institution.

2) In respect of HyderabadCity, however, this condition is not applicable.

3) Principals can however, be posted within the native districts.

[g] If any employee who is liable to transfer fails to apply and attend the counseling, such person will be allocated to leftover vacancy in the counseling and no further correspondence will be entertained.  
[h] All transfers will be affected based on the Entitlement Points scored by individual applicants on the criteria as mentioned in the guidelines and instructions issued by the Commissioner from time to time.  The highest scorer in the respective subject and zone will be given the first choice and so on.  
[i] 1) Once transfer orders are issued by the Competent authority as per counseling it is final. No review will be considered except in cases where there is serious complaint of non-adherence to guidelines.

 2) All employees shall join at the new place of posting after the orders are issued.  Avoiding of posting orders and applying leave on personal or medical grounds to avoid joining will be treated as violation of instructions and severe disciplinary action shall be initiated against such employees. 

[6] Place of postings 1) The Transfers shall be affected from Focal to Non-Focal, Non-Focal to Non-Focal or from Non-Focal to Focal posts only.  In no case person shall be transferred from one focal post to another focal post.  In respect of Urdu medium Colleges however the same may be relaxed in case no eligible candidates are available. 

2) The places with 30% and 20% HRA will be considered as Focal and others will be considered as Non-focal. 



Procedure for notification of vacancies


[a] The number of employees to be transferred is to be identified in each subject / category in the first instance and the transfers shall be considered in relaxation of  20% ceiling since the requests for transfers would not involve any expenditure on T.T.A.,etc.  
[b] The places where redeployed staff have been working for less than 3(Three) years will not be taken as vacancies.  Redeployed candidates shall be considered for posting preferably to performing AidedJunior Colleges or GovernmentJunior College.  
[c] 1) The office bearers of the recognized employees Union (at State level and District level) shall not be transferred, if their stay in the present station does not exceed 06 years in such office.  This is in pursuance of the Circular Memo. No. 596/Ser.Welfare/94-2, dt.25.08.1995, Government Memo.No.10797/ Ser.VI-1/2002, dated. 07.06.2002 and Memo. No.26135/ Ser. Welfare/2002-1 of General Admn [Ser] Dept, dated 19.06.2002.

2) This facility is available only to the Recognized associations.If the stay is for more than 06 years in such office, that post shall be deemed as vacant and shall be shown in the vacancies list published.

[d] It has been noticed that there are a number of Government Junior Colleges, particularly in the agency and remote areas where there is considerable shortage of teaching staff.  In some of these areas, except the Principal there is no other regular Junior Lecturer also.  Such situations seriously impair the academic and administrative work in those colleges.  It is, therefore necessary to post a minimum of regular staff.   


Entitlement Points The entitlement points as following shall be awarded to the candidates liable for transfer and eligible for transfer.  
[a] Present station service (i) For every completed year of service in places with      30% HRA

Nil Points

(ii) For every completed year of service in places with 20% HRA

02 points

(iii) For every completed year of service in places with 14.5% HRA

04 points

(iv) For every completed year of service in places with 12% HRA[ Other than Tribal areas]

06 points

(v) For every completed year of service in notified Tribal areas.

08 points

Note: the period of absence/ leave for more than a year shall be deducted while giving points to service.


[b] 2nd  Year Results in IPE including Advance Supplementary Examinations [only for Principals and Teaching staff] (i)      0% to 40%

0 points

(ii)     41% to 60%

05 points

(iii)    61% to 75%

10 points

(iv)    76% and above

15 points

In case of Principals, the College performance will be taken as criteria.  
Where more than one Junior Lecturer exist in a College, the number of students appeared, passed and percentages shall be ascertained through a certificate of the Principal showing all persons in the subject.  The Principal concerned will be held responsible for the correctness of the Certificate  
The results of Intermediate Public Examination March & Advance Supplementary Examination [if available] of the current year as communicated by the Department and published in the website only will be considered.  
[c] Other Categories (i) Unmarried female employee/ widow 

10 Points

(ii)Spouse employment in State or Central Government/ Aided/ Public Sector establishment only.

 [The applicant seeking transfer under this category shall produce certificate issued by the Head of the office where the spouse is working as proof of place of working].                                         

10 Points

(iii)Physically handicapped [where above 40% disability]

10 Points

(iv) The following life threatening diseases for Self, Spouse and dependent children only:-

          [1] Cancer.

          [2] Open Heart Surgery only.

          [3] Neuro-Surgery.

          [4] Bone TB.

          [5] Kidney Transplantation / Dialysis

 The applicant seeking transfer under this category shall produce the discharge summary and all detailed Medical certificates from referralHospital. 

25 Points

(v) For the following diseases:-

       [1] Physical & Mental retardness of children[recent medical certificate along with photographs to be              enclosed]

       [2] Other heart ailments i.e. Angioplasty, By pass Surgery.

       [3] Persons who suffered with serious accidents within the last one year and are partially disabled / incapacitated.

05 Points



Applications The employee liable for transfer and request application by candidates eligible for transfer shall send the data required for calculating the entitlement points to the R.J.D duly certified by the Principal concerned for approval of the same by the R.J.D.


If any employee fails to submit the same, the entitlement points may be prepared at RJD level to the extent of available information and any discrepancy due to lack of information, the employee only will be held liable.  


Employees liable for transfer who fail to attend counseling shall be allotted to the available left over vacancy by the concerned transferring authority.

[10] Display of employee details and vacancy list [a] The list of employees who are liable for transfer and request application by candidate eligible for transfer with entitlement points shall be displayed in the website of the Commissioner of Intermediate Education, at Office of the R.J.D.I.E and O/o D.V.E.O.  
[b] The Junior College wise vacancy position of the employee’s vacancy list [for counseling purpose] will be displayed with the approval of the Director and no vacancy shall be hidden in the name of the proposals being pending with the Government except for clear Government orders [G.O.s].  
[c] During counseling no allotment for an expected / future arising vacancy will be considered.  
[d] The employee is responsible for the correctness of the information furnished in the request transfer application. Hiding of the facts and furnishing of erroneous information will attract severe disciplinary action  


Schedule of transfers and Counseling [a] The detailed time table for counseling shall be given wide publicity by the concerned R.J.D.I.E`s duly displaying at the offices of R.J.D.I.E`s, D.V.E.O`s and R.I.O`s as stipulated in the G.O. issued by the Government lifting ban on transfers.  
[b] Necessary registers and records shall be maintained for counseling duly signed and will be produced for scrutiny whenever required at Regional Joint Director level.  
[c] The Committee will be held responsible for the lapses and violations if any in verification of data.  


Counseling Procedures The lists of employees liable for transfers are to be prepared in descending order as per entitlement points accrued to them.  Such lists shall be displayed on the notice board at the Counseling camp. The applicants will be called in the descending order of entitlement points and may choose any of the vacant posts available at that point of time.  The option has to be exercised in writing and in case two or more applicants secure same number of entitlement points, preference shall be given to the employee who has put in longer service in the particular station.  


Display of transfers on the web site The transfers effected shall be displayed on the website and at Office of the Regional Joint Director and District Vocational Education Office after completion of counseling  


Relief and Joining As per the Government instructions, the transferred employee is deemed to be relieved at the end of 07 days from the date of receipt of the orders. The Principals will relieve the candidates immediately irrespective of the request from the candidate for relief. They have to join at their new places within the joining time, subject to such conditions as may be prescribed by the Government.  


Powers of Head of the Department [a] The Commissioner may either suo-moto or on an application received from any person aggrieved by the orders of the “Transfers committee” may call for and examine the records in respect of any proceedings of transfers to satisfy himself about the regularity, legality or propriety. If, in any case, it appears to him that any such proceedings need to be modified, annulled or reversed or remitted for re-consideration, he may pass orders accordingly so as to rectify any violation of rules or discrepancies. Such order shall be implemented by the authority concerned.  
[b] The Commissioner may stay the implementation of any such proceedings pending exercise of his powers under Sub-Rule(a) above in case of need either suo-moto or on a complaint.  


Punishment for furnishing false information Anybody who has submitted false information and certificates and the officers who have countersigned such false information shall be liable for disciplinary action in addition to prosecution as per rules.  


Punishment for violating Rules Any order issued against the guidelines or in violation of guidelines issued by the Commissioner of Intermediate Education from time to time in the matter shall be liable for disciplinary action as per rules.  

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