APRWSSP Implementation State Wide Approach mode in 6 districts


The World Bank assisted Andhra Pradesh Rural Water Supply & Sanitation Project (APRWSSP) is being implemented in the State of Andhra Pradesh since March, 2010. Based on the lessons learnt about the good practices evolved during this Project, a unified policy of implementation of water supply projects needs to be evolved named as ‘sector wide approach (SWAP)’. It is also part of agreement, the State of Andhra Pradesh entered into with the funding agency as per ‘Project Appraisal Document’ and ‘Project Implementation Plan’.

The Engineer-in-Chief, Rural Water Supply and Sanitation Department, A.P. Hyderabad has submitted proposals for implementation of SWAp mode in 6 Districts where APRWSSP is being implemented, i.e., Adilabad , Mahabubnagar , Karimnagar, Kadapa, Prakasam, and Visakhapatnam. Since these districts have slowly undergone these processes, Government of Andhra Pradesh hereby decides to implement the SWAp mode in the entire State in a phased manner.

In the first phase, SWAP Mode will be implemented in Six districts where APRWSSP is being implemented i.e Visakapatnam, Karimnagar, Prakasam, Mahabubnagar and Adilabad. After Six months of implementation in six districts, the same procedure will be implemented in the rest of the districts in the state.

The following activities shall constitute the salient features of the SWAp mode.

S.NO Activity
I ) Planning Phase
1) Make GPs understand roles and responsibilities.
2) Form GP-WSC (in case it does not exist).
3) Prepare Preliminary Scheme Report (PSR)for water supply and sanitation
Activities in the village.
4) Create Awareness on Community contributions for capital cost and O&M cost of the scheme.
5) Take up Village level sanitation activities under TSC Programme
6) Preparation of detailed project report (DPR)
7) Discussion of DPR by the GP-WSC at the Gram Sabha meeting.
8) Incorporation feed-back from the Gram Sabha, and endorsement of DPR and signing-off by the GP-WSC.
9) Signing of undertaking by the GP-WSC( Annexure – I )

10) SVS
a Signing of Joint under taking by GP to participate in the SVS-Between GP
and DWSC (Annexure-II )
b Service agreement for O&M of SVS for Single Village Schemes- GPWSC
– Operator (Annexure III )
APPENDIX

I) Planning Phase:

1. Make GPs understand roles and responsibilities.

At present, the role of the RWSS sector is that of a provider of RWSS assets. In view of decentralization and devolution of roles and responsibilities pertaining to planning, implementation and O&M of water supply related assets to ZPs and GPs, the RWSSD role should gradually transform into that of a facilitator and that of technical support provider to the ZPs and GPs.

Capacity building of PRIs in the above lines is already in practice under
CCDU activities and the same shall be further strengthened under
‘CCDU’.

2. Form GP-WSC (in case it does not exist).

As per GO Ms No 460, Dt: 19.12.2002 of PR & RD (RWS II) Dept. and “Swajaladhara guidelines” communicated by GOI, some GPWSCs were already formed under the erstwhile “Swajaladhara” program. As a part of devolution of powers and functions to PR institutions under 73rd amendment of constitution, it is clearly defined under the “Annexure”- “Distribution of functions and funds” that GPs should form Water and Sanitation committees and levy and collect the user charges for O & M of water supply schemes vide GO.Ms. No. 569, Dt: 22-12-2007 of PR & RD (RWS.I) department.

In the similar lines, formation of GPWSCs shall be taken up &
implemented for all programs.

In the internal order issued on project design and implementation arrangements (G O Ms No. 318, Dt: 28.10.2009, of the PR & RD (RWS.III) Dept.), it is clearly mentioned that the DWSC will work with the GP Water Supply and Sanitation Committee (GP-WSC), a sub-committee of the GP, to plan, design and implement the SVS and the intra-village facilities of the MVS, duly detailing about the composition of the GP-WSC ( both for plain and tribal areas) in the Annexure-VII to the GO.

The above GO also says that the RWSSD Divisions will assist the DWSCs to form Multi Village Scheme Water Supply Committees (MVS- WSCs) comprising Chairpersons of the participating GPs, duly detailing about the composition of the MVS-WSC in the Annexure-VIII to the GO. RWSSD will support the DWSC to plan, design and implement the MVS in participation with the MVS-WSC.

Hence GP-WSCs & MVS-WSCs shall be constituted as above and the same procedure followed for all programs in all the districts.

3. Prepare Preliminary Scheme Report (PSR) for water supply and sanitation Activities in the village:

Preparation of Preliminary Scheme report/proforma estimate/ line estimate before obtaining administrative sanction for any project is already under practice in RWS&SD and it can be continued further.

Additionally, the GP-WSC is to be fully involved in the preparation of the PSR, including site selection, technical design, service levels and community contributions for capital cost and O&M cost of the scheme. Village level sanitation activities also to be part of the PSR.
4. Create Awareness on Community contributions for capital cost and
O&M cost of the scheme.
The basic principle of former Sector Reform Programs like “Swajaladhara” was partial (10%) capital cost sharing and full operation & maintenance responsibility by the users. Hence the rural population is already acquainted to this concept which can be reiterated to the Community by conducting Gram Sabhas. This should also from form a part of IEC campaign.

5. Take up Village level sanitation activities under TSC Programme.

In accordance with Go Ms No.250, PR&RD(RD-II) dept.. dt. 27-08-12, the village level sanitation activities are already taken up under TSC Programme duly utilising the Services of SHGs through SERP. SHGs will carry out motivation activities under ‘TSC’ to create awareness on Sanitation with focus on creating awareness and demand on health, hygiene, and sanitation at the community level, and on motivating the communities in groups to attain Open Defecation Free status. As a part of this programme, Community Contribution for Capital cost and O&M cost of the scheme, depending upon their affordability either in the form of Cash or kind shall also be taken up.

6. Preparation of detailed project report (DPR).

Preparation of DPRs for all schemes is a regular practice in RWSSD and it will be continued further as further elaborated in G.O. Ms. No. 95 of PR&RD (RWS) Department, dt. 10.05.1999.

7. Discussion of DPR by the GP-WSC at the Gram Sabha meeting.

Any project in RWSSD is presently being formulated based on the requirements to be met at the gross root level. In accordance with the World Bank Guidelines, after preparation of DPR, it will be displayed at prominent public places in the village, including the GP notice-board and the detailed provisions discussed by the GP-WSC at the Gram Sabha meeting.

This concept of discussion of detailed provisions of DPR in the Grama Sabha can be implemented for all programs, as is being done for APRWSSP.

8. Incorporation feed-back from the Gram Sabha, and endorsement of
DPR and signing-off by the GP-WSC.

After discussions of the detailed provisions in the DPR at the Gram Sabha meeting, necessary changes in provisions of the DPR can be made as per the feedback and the DPR can be got endorsed and signed off by the GP-WSC.

9. Signing of undertaking by the GP-WSC as per (Annexure-I)

10. SVS :
a) Signing of Joint under taking by GP to participate in the SVS –
Between GP and DWSC as per (Annexure-II)
b) Service agreement for O&M of SVS for for single village scheme – GPWSC – DWSC – operator ( Annexure – III )
This joint under taking between DWSC and GP comprises of roles and responsibilities of the two parties apart from the objective, scope, duration and the date of effectiveness of the JU.

11. MVS :
a) Signing of joint undertaking for MVS by GPs and MVS-WSC
as per (Annexure – IV)
b) Service agreement for O&M of MVS(common facilities)- MVSWSC-DWSC-Operator (Annexure – V)
c) Service agreement for O&M of intra village facilities of MVS – GPWSC-DWSC-Operator (Annexure – VI)

This joint under taking between GPs and MVS-WSC comprises of roles and responsibilities of the two parties apart from the objective, scope, duration and the date of effectiveness of the JU.

Accordingly, after finalisation of DPR, signing of Joint undertaking by
GPWSC/MVWSC shall be done at the appropriate time.

12. Collection of community contribution(Cash or labour) as per affordability:

Under SWAP mode the GP will contribute towards the cost of all new investments (amount not to exceed 10% of capital cost or Rs. 500 per household, whichever is lower), through funds raised from beneficiary households. The community contribution for the Scheduled Caste (SC), Scheduled Tribe (ST) and BPL households will be on a concessional basis (amount not to exceed 5% of capital cost or Rs. 250/- per household, whichever is lower). The above contributions may be in cash or labour, as decided by the GPs.

II) Implementation Phase:

13. Entrustment of work as per rules of GoAP

The prevailing procedures, as per the rules of GoAP, for entrustment of works shall be continued.

14. Taking community feedback on quality of work

Communication and Capacity Development Unit (CCDU) will conduct annually.

15. Completion of the scheme and sign-off by GP-WSC and/ or MVS- WSC for bulk meter supply.

16. Oversee the supply of designed quantity and quality water to the community and sanitary facilities provided.

These activities are feasible for implementation and the activities of
‘Sign-Off by GPWSC/MVSWSC for bulk water supply’ can be done duly formulating the relevant Bye laws as detailed in the next point.

17. Taking over of scheme by GP-WSC / MVS-WSC for O&M

Hitherto RWS&SD is handing over the completed SVS after commissioning to concerned GPs and MVS to ZPs for O&M through collection of water charges from households. According to GO.Ms. No.
569, Dt: 22-12-2007 of PR & RD (RWS.I) dept., the GPs should levy and collect user charges for O & M of Water Supply schemes. On similar lines, in present case, the schemes after completion can be handed over SVS to GPWSC which is a sub- committee of GP and MVS to MVSWSC for O & M.

III) O & M Phase:

18. Fixation of tariff by GP-WSCs

While designing the tariff, the main principles of equity, affordability and willingness to pay will have to be taken into consideration on actual cost basis, duly making a suitable provision for escalation, in both cost as well as tariff.

The tariff setting and O & M of the SVS will be the responsibility of the concerned GP-WSC in coordination with GPs. The O & M of the common facilities (bulk water supply) for the MVS will be the responsibility of the MVS-WSC as per the GO cited in the preceding point.

The concerned GPWSCs under the MVS are responsible for collecting the water tariff as per GoAP bulk water policy from the community of GPs concerned covered under MVS and GPWSC concerned will transfer——–
% (as agreed) of the water charges to MVSWSC towards bulk water charges i.e. O&M of common facilities and retain rest of the water charges for the O&M of intra-village facilities. In case of high cost schemes, where the O&M cost of the common facilities exceeds the community contributions (amount due from community and not amount actually collected) from various GPs, this shall be subsidised by the GP for SVS and ZP for MVS. The Government may provide scheme based direct / indirect subsidy when large repairs or replacements are required.

The per capita O&M cost of common facilities can be estimated for MVS duly including electricity charges, disinfection cost, system & staff cost, & repairs & renewal cost.

The cost of intra-village facilities will be similar to SVS excepting that cost of power is much less or not there at all since there may not be any pumping within the village; and there are no disinfection costs as disinfection is done at the source outside the village.

The guidelines for estimation of tariff for MVS is detailed in
Annexure – VII.

19. Training by construction contractor on O&M to GP-WSC

Communication and Capacity Development Unit (CCDU) will coordinate.
(contd..5)

Annexure –I – GP-WSC Bye Laws

GRAM PANCHAYAT WATER SUPPLY & SANITATION COMMITTEE (GPWSC)

2013PR_MS4

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